The principal responsibility of a Board Member is to ensure smooth functioning and growth of Gazettes and, in so doing, serving the best interests of Gazettes, its members and the community. The member is expected to keep information confidential until disclosure to the public has been authorized by the Board of Directors or its designee.
The Board Member is responsible for:
• Overseeing the establishment of effective systems for the periodic and timely reporting to the Board of important matters concerning Gazettes, including current business and financial performance, future business prospects and forecasts, financial statements with appropriate segment or divisional breakdowns, compliance programs to assure Gazettes’ compliance with applicable law and corporate policies, material litigation, governmental and regulatory matters, monitoring and where appropriate, responding to communications from members;
• Overseeing management of the Gazettes and exercising independent business judgment to act in what is reasonably believed to be the best interests of Gazettes, its members and the public and not on behalf of any individual, entity or interest group;
• Overseeing the periodic review of, and implementation of corrective actions to support, the integrity of Gazettes' internal control and information management systems;
• Performing duties of Board membership responsibly and conforming to the level of competence expected from Board members, including the legal responsibilities of care, loyalty and obedience;
• Completing required compliance training and staying up-to-date about Gazettes and its business, including its mission, services, policies and programs;
• Spending sufficient time and energy to be familiar with matters requiring the Board’s attention and participating in strategic planning and program evaluation;
• Preparing for, attending, and actively participating in Board activities, including ad hoc sessions arranged by the President, as well as serving on special committees, task forces or other special projects as and when they are assigned;
• Disclosing any real or perceived personal conflict of interest with matters before the Board or which might otherwise conflict with the fiduciary responsibilities of a member to Gazettes and complying with all governance documents and external laws;
• Exhibiting the highest standards of collaboration and collegiality and providing leadership in achieving Gazettes' vision, mission, and goals, and the corresponding strategies, plans, and budgets to achieve them;
• Identifying, encouraging, nominating, and mentoring potential candidates for higher volunteer positions within Gazettes;
• Serving as the liaison to functional units when assigned the role of coordinator, such assignment having been made by the Board of Directors upon the recommendation of the President, and communicating action items and reports from those units at Gazettes Board meetings;
• Participating in a Board self-assessment process and keeping current on developments in Gazettes' fields of interest.